How to Watermark a Document Using Microsoft Word

This discussion will help anyone who wants to share excerpts from their novels, deleted scenes, bonus material or short stories on their website or blog. Today I will show you how to watermark a document in Microsoft Word to deter other individuals from plagiarizing your work. Please keep in mind that nothing you share on the Internet is truly safe. And if someone really wants to steal your work, a watermark isn’t going to stop them.

On that note, please remember that the people most likely to have their work stolen are the Stephen Kings and J.K Rowlings of the world. Unknown writers are not likely to have their work stolen.

If you would like to create a watermark – as a form of some added protection – to a document that you’d like to post to your blog or website, today’s topic is for you.

Here is how to watermark a document using Word.

Open your document in Word:

Next, select “Design,” from the top of the screen. ***Update*** If you are using Word for Mac you might not have a “Design” option on your screen. If this is the case, click on “Insert” and look for the watermark option in the drop-down menu.

And then click on “Watermark,” located on the upper right side of the screen.

You can choose one of the watermark options available OR you can click on “Custom Watermark,” and make your own, which is what I did.

In the image above, you’ll see a few different options for watermark. One option is a picture watermark. The other option is a text watermark. If you want a picture watermark, select “Select Picture.”

Find a picture on your computer you want to use and select it. Make sure that “Washout” – on the right side of the box – is checked. Then click “Apply.” This is what my document looked like when I inserted Pilcrow & Dagger’s logo:

If you want to adjust where the image/text appears on your document, place your cursor at the top of the page – where a header would appear – and double click. When you do this a box should appear around the watermark.

You’ll be able to use the squares surrounding your image to adjust the image size, direction and position. These same steps apply for both images as well as a custom text watermark like the one below:

Once you have positioned your watermark where you like it, go to “File,”, “Save As,” and then select PDF to save your document.

If you’re not familiar with using PDF files – they save documents like an image – limiting the ability of other people to edit the file. However, please be aware that PDF files can easily be converted back to a Word document for editing. 

Now you have your watermarked document. The next thing you’ll need to do is embed it on your website or blog.  Tomorrow, I’ll take you through the steps for doing just that.

As always, if you have any questions regarding the material I covered today, please let me know in the comments!

Pilcrow & Dagger is currently accepting submissions for its October issue. The theme for this issue is “What Lies Beneath?” What’s under your kitchen sink? Your coffee table? Your area rug?” The deadline for this submission is August 30th! Get your poems, essays and short stories in today! 

Beginning September 1st, we will open submissions for our Nov/December issue. The theme for this issue is “The Box.” What’s in your box? A gift? Secret love letters? A body part? Please tell us! We’re dying to know! The deadline for this issue is October 15, 2017!


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